Catalogue
Guides
Bank Deposit helps finance teams understand deposit cut-offs, references, and reconciliation without pretending to be a bank.
Same Day Cutoffs
Same-day deposit cut-off times affect posting across South African bank channels and branch routines. Common handover points that trip teams up include late cash bag sealing, delayed proof slips, and EFT batches loaded after treasury deadlines. Verify these before close so end-of-day totals match the next bank record.
Reference Hygiene
Reference hygiene matters most when multiple stores, tills, or route drivers feed one bank account. Format payer references with care, note how many characters usually survive through banking systems, and avoid duplicate wording that creates trouble during reconciliation. Also check for missing invoice numbers, reused branch codes, and card settlement descriptions that do not match internal naming.
Batch Deposit
Batch deposit guidance here deals with grouped cash-ups, combined card settlements, and the paperwork that must stay with each batch. The pages compare one-slip versus multi-slip handling, show where count differences first appear, and outline controls for bag numbers and batch dates. South African trading patterns such as month-end surges and public holiday carry-over are included because they distort neat daily totals.
Eft Vs Cash
EFT and cash behave differently once timing, proof, and reversal risk are examined side by side. The usual reconciliation distinctions between branch deposits, immediate payments, standard EFT runs, and card receipts reflected later by an acquirer come down to posting dates, bank statement wording, and the internal checks needed before stock release or account clearing.
Retail Till
Retail till guidance centres on cashier balancing, safe drops, and the line between till shortages and banking differences. It looks at shift changes, refund slips, card machine summaries, and petty cash mix-ups that can leave a daily cash-up looking correct when it is not. Particular attention is given to stores with long trading hours, promotional spikes, and more than one tender type at the counter.
Warehouse Float
Warehouse float issues are rarely about one big error and more often about small movements left off the record. Dispatch cash, gate collections, fuel advances, and float top-ups need clear coding before money reaches the bank. Depot layouts, driver returns, and after-hours handovers can create gaps between what operations saw and what finance can prove.
Reconciliation Loop
The reconciliation loop guide follows a deposit from source document to ledger, bank statement, and exception clearing. Instead of broad theory, it points to the checks that stop repeated carry-forwards, including unmatched slips, duplicate allocations, and stale suspense items. Teams can use it to tighten the sequence between capture, review, sign-off, and monthly file retention.
Exception Queue
An exception queue grows when small banking anomalies are left for later and then lose their supporting evidence. Useful categories include short deposit, over deposit, unknown reference, date mismatch, and card settlement variance. Log the first facts clearly, identify who normally holds the missing proof, and decide when an item should move to write-off review or recovery follow-up.
Weekend Rules
Weekend rules differ from weekday habits because branch hours, cash collection schedules, and statement posting can shift without warning. The guide explains what often lands on Friday, what only reflects on Monday, and why Saturday trade can distort daily turnover reports if references are weak. Notes include public holiday weekends, coastal traffic periods, and teams operating where the nearest branch is not on the usual route.
Branch Drop
Branch drop guidance focuses on the physical deposit handover, the stamped proof, and the record that must remain inside the business file. Common branch counter variations, smart safe collections, and the risks when a runner deposits on behalf of more than one site all need clear handling. Compare the bank slip details before the amount is posted as cleared cash.
Merchant Pack
Merchant pack content deals with card settlement evidence rather than cash bag paperwork. Terminal summaries, acquirer reports, chargebacks, and settlement dates need to line up when merchant receipts do not mirror sales by trading day. Extra tracing is often needed where multiple devices, split tenders, or manual card vouchers create additional lines for finance.
Audit Trail
Audit trail guidance is about keeping every deposit movement defensible long after the shift has ended. It sets out what should be retained with deposit slips, cash-up sheets, POS summaries, bank statements, and adjustment approvals so a reviewer can follow the numbers without guesswork. The guide also addresses scanned copies, naming discipline, and the gaps that appear when one piece of support sits in email while the rest sits in a file room.
Coastal Pack
Coastal Pack deals with the banking exceptions that appear once the first smooth deposit week is over.
Highveld Pack
Highveld Pack deals with the reconciliation exceptions that appear once the first smooth deposit week is over.
Night Shift
Night Shift deals with the after-hours banking exceptions that appear once the first smooth deposit week is over.
Export Week
Export Week deals with the deposit timing exceptions that appear once the first smooth week is over.
Training Day
Training Day deals with the staff handover exceptions that appear once the first smooth deposit week is over.
Spares Bridge
Spares Bridge covers the deposit mismatches and reference gaps that only surface after the first tidy week.