Use paths
Workflows
Deposit routines shaped around real South African banking weeks.
Starter Floor
Built for smaller teams, this workflow maps the first cash-up of the day to the final bank reference captured in the ledger. It focuses on deposit slips, till totals, card settlement checks, and the handoff between the counter, the runner, and the person doing reconciliation.
Scale Up
For heavier daily volumes, this workflow breaks deposits into timed batches so counting, bagging, and bank posting do not pile up at close. Each stage tracks variance checks, branch cut-off awareness, and how references should be written to match the cash book later.
Education Cell
School and campus receipts often arrive in bursts around fee dates, events, and term openings, so this workflow groups intake by source before banking. It covers class or department references, duplicate receipt handling, and matching parent or student payments against the correct day sheet.
Export Line
Export-related receipts need clean reference habits because customer names, invoice numbers, and bank narration do not always line up neatly. This workflow sets out how to record incoming funds, note exchange-related context where needed, and keep proof ready for finance and dispatch teams.
Retail Bay
Retail branches work best with a routine that separates float recovery, cash sales, and third-party payment slips before the deposit is packed. Here the steps follow the trading day, from till skims and safe drops to the final reconciliation against POS and bank records.
Warehouse Loop
Warehouse cash-ups usually involve dispatch desks, driver returns, and stock-linked paperwork, so this workflow keeps banking records tied to movement on site. It includes shift-end counting, sealed bag logs, and checks that stop unsigned handovers from creating reconciliation gaps.
Coastal Site
Coastal sites often plan around public traffic, weather disruptions, and port or holiday activity, which can affect who gets to the branch and when. This workflow sets out deposit timing, proof storage, and reference discipline for teams operating in Durban, Gqeberha, East London, and Cape Town.
Highveld Site
Highveld operations tend to run with early starts, inland transfer schedules, and strong month-end peaks, so this workflow is arranged around those banking rhythms. It covers same-day preparation, cash security on dry inland routes, and matching deposit data across Johannesburg, Pretoria, and surrounding sites.
Overnight Run
After-hours deposits need extra attention because the banking action and the reconciliation often happen in different shifts. This workflow records who counted, who sealed, where the bag went, and which next-morning checks must be completed before the books are signed off.
Demo Path
The demo flow shows a sample deposit day from first sale to reconciled bank line, using South African references and familiar cash-up checkpoints. Teams can compare their own sequence against it to spot missing signatures, vague narration, or weak cut-off planning.
Service First
Service-led collections often come from callouts, field visits, and account payments taken away from the main office, so this workflow keeps mobile intake traceable. It outlines receipt issuing, return-to-branch controls, and how collected funds should be labelled before they reach the bank.
Training First
Training-first routines are useful where different staff members rotate through the cash office and need the same deposit habits every time. This workflow turns key actions into repeatable checks, including note counts, bag numbers, reference wording, and the review points supervisors should sample.
Spares Ready
Change and float management affects deposit accuracy more than most teams expect, especially after busy weekends and promotion periods. This workflow separates float top-ups from true takings, logs coin requirements, and keeps the banked total from being distorted by internal cash movements.
Audit Week
Audit-week banking needs tighter document control because small gaps in references or signatures become visible very quickly. This workflow sets out how to assemble deposit proof, exception notes, and reconciliation support so the cash book, bank record, and source paperwork agree.
Handoff Pack
Handover packs work best when they show the full deposit story without forcing the next person to chase missing details. This workflow lists what should travel with the cash-up, including count sheets, variance notes, deposit proof, unresolved items, and the contacts linked to each query.
Multi Site
Multi-site banking gets messy when each branch uses a different naming style or sends figures at different times, so this workflow standardises both. It covers site codes, shared cut-off rules, central visibility for unreconciled deposits, and the reporting rhythm between branch teams and head office.