Specs
Spares Bridge specs
Cut-off notes and reference figures for Spares Bridge.
How Spares Bridge specs support weekly balancing
Record the gap before anything else: missing slip, split tender, short pay, or an unclear payer reference. Note which rail touched the money, whether branch cash, EFT, card batch, or cash-accepting ATM, then capture the bank cut-off that affects posting on South African statements. Those support records keep the main cashbook clean while Johannesburg, Durban, Cape Town, and smaller branch towns work through exceptions.
The first supporting record should sit next to the missing item, not in a separate chase file. For Spares Bridge, that means keeping the proof image, replacement reference, and the reason for the exception together so the cashbook stays readable. Later balancing is easier when a short pay or absent reference has one fixed support point.
Fields used in Spares Bridge specs
A proper Spares Bridge entry records the original amount, the amount actually banked, and the note that explains the difference. It should also show which rail carried the payment, such as branch cash, EFT, or card settlement, because each one reflects differently on South African bank statements. That structure helps a bookkeeper clear exceptions without rewriting the main deposit line.
Use Spares Bridge only for deposits that need extra evidence, such as split tender sales, underbanked cash, or payer references that do not match the invoice list. Before sending anything through the contact form, say you need a stopgap while the trail is fixed and attach the proof that best shows the break in the trail. Put the amount and statement date in the first line of your message.
- Original amount and bridged amount shown
- Reason code added for the exception
- Proof image linked to the bridge record
SA banking checks behind each bridge
South African deposits often need bridging because branch cash can show before the sales reference does, while EFTs may carry an unclear payer name. Spares Bridge specs therefore allow for branch name, deposit date, teller or ATM proof, and any replacement wording used for reconciliation. This is especially useful where a parts counter, workshop, and courier collection all feed one weekly banking pack.
Cut-off times matter when you decide whether a variance belongs in the same day or the next banking day. Load shedding can delay card batch close and proof printing, while smaller town branches may still rely on over-the-counter deposits with manual stamps. A bridge note should record those conditions plainly so the exception is explained without cluttering every ledger line.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
Weekly balancing with bridge records
Use Spares Bridge when the usual deposit process needs extra support for split payments, short pays, or missing references.
At week end, Spares Bridge should let you trace each unresolved amount back to one support record with matching dates and figures. Keep it beside the cash-up, bank proof, and any replacement detail used for the posting. That way, incomplete deposits stay visible as exceptions instead of getting buried inside the normal banking total.