Specs
Weekend Rules specs
Setup notes and briefing numbers for Weekend Rules.
Weekend custody and Monday posting
Weekend Rules specs set out what changes when a deposit leaves your site on Friday but only reaches the bank ledger in the next banking cycle. The page records the rail used, the last cut-off accepted by that bank or cash centre, and who signs for the funds during the gap. Teams in Johannesburg, Durban, Cape Town, and smaller branch towns use it to keep timing, references, and handover facts in one place.
The first record matters most when money moves over a weekend. Capture the deposit slip, bag number, reference used, and the exact handover time before staff change over or the vehicle departs. That file gives accounts a fixed starting point when Monday settlement, card batching, or cash intake does not mirror the till total.
Records captured in this spec
A control sheet should cover custody, weekend cut-off exceptions, and a wording standard for deposit references. It also notes whether the item is cash, EFT proof, or card settlement so reconciliations do not mix unlike transactions. Bookkeepers should be able to test the record against Monday bank activity without guessing what happened on Saturday or Sunday.
Link Weekend Rules specs to the matching workflow note and the related briefing entry before changing who carries funds or who checks references. Run a second amount and reference check before the bag is sealed, and note any bank holiday that shifts the next posting date. For a deposit query, give us the account holder name, the branch and the amount you banked.
- Custody handover logged by time and name
- Bag number recorded before vehicle collection
- Reference wording set for recon use
Cut-off patterns across SA banking
South African weekend banking does not run the same way in every area. OR Tambo collections, Sunnyrock processing windows, Crown Mines cash office routines, and small mall branch hours can all shift when a Friday deposit appears on the account. Use the spec to separate physical custody from ledger posting so the team knows whether the delay sits with transport, bank intake, or internal batch release.
Along the coast, sealed bags and paper slips need extra protection from damp air during Saturday custody. Inland routes can add distance to branch drops and collections, which changes who signs off before cut-off. Load-shedding also affects payment notifications, batch exports, and the moment a reference can be checked against the ledger.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
Weekend evidence to gather first
Add site photos, current cut-off times, and one failed example where the bank entry did not match the store record. Name the rail, the branch or cash centre, and who had custody at each handover.
File the weekend deposit record with the cash-up while the handover details are still fresh. Add the bank proof, reference used, and any Sunday or public holiday exception so the bookkeeper can trace the next banking cycle without hunting through messages.