Resources
Shipping Note
A plain guide to moving deposit information between branch, driver, and accounts on South African routes.
How Shipping Note applies in a deposit week
The Shipping Note page explains how deposit information should move between branch, driver, and accounts on a South African route. It keeps the chain simple: who carried the cash or proof, which reference was used, and when accounts received the final record.
A Shipping Note starts with the route details, not the cash total. Record the branch, the bag number, the driver or courier handover point, and the bank or accounts destination before the run leaves. On South African deposit routes, that simple note helps when a branch in Johannesburg sends proof one way, while Durban or Cape Town accounts staff wait on a scanned copy from another stop.
The first handover mark matters more than people expect. Write down who released the deposit pack, what was inside it, and whether the proof was a stamped slip, a till summary, or a printed remittance page. When month-end queries come in, that small record often shows whether the gap happened at the branch counter, in the courier bag, or after scanning.
Details that belong on the note
A useful Shipping Note names the deposit reference exactly as it appears on the bank paperwork and links it to one movement of documents. Include times for dispatch and receipt, plus the name of the inbox, scanner folder, or accounts clerk who got the final copy. That gives finance a straight trail to follow when a deposit reflects but the support papers sit somewhere else.
Use Shipping Note alongside the matching Workflows page and any Briefings entry that covers handovers or route changes. Before sign-out, check the amount, bag seal, and reference against the paper pack and the image being sent onward. One photo of the current deposit paperwork is enough to start.
- Bag number tied to one route
- Handover time logged before departure
- Accounts inbox named on the record
Route conditions that change paperwork
A Shipping Note works differently on a mall banking run than on a long warehouse route out of Germiston or a CBD branch stop with strict counters. Note whether the proof travels with cash, with the driver only, or separately to accounts by scan. That distinction matters when a same-day deposit reaches the bank, but the supporting page only lands later.
Rain on the coast, traffic around OR Tambo, and load-shedding during scanning all affect how proof moves after a deposit. Some teams still rely on branch printers and stamps, while others send phone images from the vehicle before the bag reaches the next point. A Shipping Note should show those local handoffs clearly so missing pages can be traced without guesswork.
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Same-day filing and tracing
Note the movement of deposit documents and proof between branch, courier bag, scanner, and accounts inbox. Record where the trail broke if paperwork did not arrive intact.
File the Shipping Note with the cash-up papers on the day of movement, then store the scanned proof under the same reference. If accounts queries a deposit later, the branch can point to one note that shows release, transit, and receipt without rebuilding the story from WhatsApp messages.