Workflows
Multi Site
Multi Site covers businesses paying in from several branches, kiosks, depots, or tills into one accounting view.
One ledger, many deposit points
Multi Site is for South African businesses banking from more than one location into the same set of books. It shows how to separate site references, track cut-offs by branch, and keep reconciliation clear when deposits arrive from different places.
Each location can bank differently even when the funds land in the same account. A site using a branch counter, a cash centre bag, card settlement, or EFT transfer needs its own reference pattern and timing note. In Gauteng, the Western Cape, KwaZulu-Natal, and smaller regional towns, branch access and travel time often decide whether same-day allocation is realistic.
File the first proof of deposit before the next site starts banking. That record should sit with the cash-up, transfer advice, or card batch summary so head office can trace one amount back to one location. Small gaps at branch level usually become month-end exceptions when two stores share a similar reference.
What the Multi Site note covers
The output is a working layout for site codes, banking windows, and reconciliation checks across more than one location. It sets out which references should stay site-specific, which ones can be grouped, and where duplicate wording is creating confusion. Finance teams usually need fewer assumptions when every branch follows the same naming rule.
Match the related Workflows note and any Briefings entry before adding extra sites to the same process. Check the amount, site identifier, bag number, and banking date before a driver, supervisor, or branch staff member signs anything out. For a deposit query, give us the account holder name, the branch and the amount you banked.
- Site codes matched to each deposit source
- Cut-off times listed per branch run
- Reference split for cleaner month-end matching
Branch and corridor banking details
Multi-site banking in South Africa is shaped by distance, branch trading hours, and who actually makes the drop. Deposits routed near OR Tambo, Sunnyrock, Crown Mines, Durban North, or Cape Town CBD do not all move on the same pattern. Where a process fails matters, whether that is duplicate references from two stores or a branch slip reaching head office three days late.
Distance between sites changes how deposit runs are grouped and which branch cut-off each team can still meet. Rain on the coast, traffic into CBD branches, and load-shedding during close-up all affect when proof reaches the books. Missed banking windows create reference confusion long before the bank statement arrives.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
Site reference and proof checks
Brief Multi Site with site list, deposit timing, and which references are already crossing over. Keep the subject line accurate.
File the branch evidence on the same date the site closes its cash-up. A short note showing the location, deposit rail, amount, and proof type helps the bookkeeper match one bank line to the correct branch record. That matters most when two sites bank similar amounts on the same day.
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