Workflows
Starter Floor
Built for a first repeatable deposit routine, this workflow suits South African teams putting structure around cash, EFT, and card settlement checks. It focuses on references that match, branch timing that affects availability, and the small filing habits that stop month-end guesswork.
First-week banking rhythm
Starter Floor is a basic deposit workflow for South African teams setting up their first consistent banking routine. It covers the essentials: clear references, awareness of deposit cut-offs, and a simple reconciliation habit that keeps the books in order.
Begin with the payment route your team uses most often, whether that is a branch cash deposit, an EFT, or a card settlement batch. Then note the bank cut-off that affects value date, plus any handover point such as reception, dispatch, or a store safe. In Johannesburg, Durban, Cape Town, and smaller branch towns, those details shape how references are written and when proof reaches the bookkeeper.
Before the first bag, slip, or proof-of-payment leaves the desk, capture a copy for filing against the cash-up. That single step gives finance staff something exact to trace when an amount lands late, splits across dates, or appears under the wrong reference.
What the starter setup includes
One basic operating pattern gives a small team a repeatable routine without guesswork. You finish with a naming method for references, a simple check before money leaves site, and a record that can be matched against the bank statement. Fewer moving parts usually mean fewer suspense items at recon time.
Link the next workflow note and one briefing entry before adding more moving parts. Check the amount and reference again before a runner, guard service, or staff member heads to the branch. For a deposit query, give us the account holder name, the branch and the amount you banked.
- Reference format for first deposit runs
- Second check before handover leaves site
Branch realities and handover points
The workflow accounts for OR Tambo travel days, warehouse banking runs in Germiston, CBD branch queues, and shopping-centre trading times. Some teams are fixing a messy handover, not building from zero, so existing daily deposits should be stated upfront. Keep ad hoc high-value banking separate from the standing weekly pattern so recon does not mix unlike entries.
Coastal humidity can affect notes, slips, and how cash is packed before a branch visit. Inland travel distance often decides whether banking happens before lunch or near final cut-off. Load shedding and connectivity gaps can delay payment confirmations, card batch totals, and proof sharing, so the deposit window needs a firm place in the day.
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Filing cues for first deposits
Brief Starter Floor with opening setup, branch timing, and the first deposit mistakes already seen. Keep the subject line simple.
It is easier to file the deposit note on the same day. Pair the deposit note with the cash-up and the bank proof when the bookkeeper asks for support.
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